Notes, comments, and reviews

Your team has three ways to record context on an applicant, each for a different job. Notes are a shared private scratchpad. Comments are threaded discussion. Reviews are structured assessments with a verdict and a rating.

All three are internal — candidates never see any of them.

Internal notes

A single editable text field per applicant. Auto-saves as you type.

Use it for:

• Quick observations during your first read
• The hiring-decision rationale
• Links to external context (Loom recordings, shared docs, Slack threads)

Notes are visible to every team member in the workspace. The field is shared — everyone edits the same text. Treat it like a team scratchpad rather than a private journal.

Comments

Comments are the threaded discussion stream on an applicant.

Use comments when:

• You want a teammate's input (@mention them)
• You want a back-and-forth conversation that's preserved over time
• You want to ping someone — @mention triggers a notification

Comments support markdown formatting (bold, italic, links, code) and @mentions of any team member in the workspace. They can be threaded — reply to a comment to start a thread under it.

Comments are visible to every team member in the workspace.

Reviews

Reviews are a structured version of a hiring opinion. Each team member can leave one review per applicant, consisting of:

• A verdict — hire, maybe, or pass
• A rating — 1 to 5
• A notes field — free-text explanation

The applicant detail panel rolls up reviews into an average rating visible on the kanban card, so you can sort or filter by team-average rating without opening every applicant.

A reviewer can edit their review at any time. Editing updates the average and is recorded in the activity log.

When to use which

• Jot down a private observation for yourself — write it as a note
• Ask a teammate for input — write a comment and @mention them
• Record your final decision and reasoning — write a review (verdict + rating + notes)
• Calibrate ratings across multiple reviewers — everyone writes a review; the rollup gives you the team average
• Discuss whether to move forward — comment thread
• Reply to the candidate — that's a Message, not a note. See Reviewing applicants.

What candidates see

Nothing. Notes, comments, and reviews are 100% internal. The only outbound communication candidates get is:

• A confirmation email on submit, if enabled
• Stage-triggered emails when their stage changes, if templates are configured
• One-off direct messages your team sends from the Messages tab

The activity feed

Every applicant has a chronological activity feed recording:

• Form submitted (with timestamp and source)
• Stage changes (with old stage, new stage, who moved)
• Notes edited
• Comments posted
• Reviews submitted and edited
• Emails sent and received
• Flag changes

The feed is read-only.

Frequently asked

Can I delete a comment or review?

Yes. Click the kebab menu on any comment or review you authored. The owner can delete any team member's comments or reviews.

Can a candidate see what I wrote about them?

No. Notes, comments, and reviews never leave hire.page. They are not included in CSV exports.

Can a reviewer write notes, comments, and reviews?

Yes. Anyone with applicant access can write all three.

Can I @mention someone who isn't in this workspace?

No. Mentions only work for current workspace members.

Can I edit a review I already submitted?

Yes. Editing updates the rollup average and is logged in the activity feed.