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CSV export

Export applicants and their answers to CSV for spreadsheet review, sharing, or backup. Starter plan and above.

CSV export downloads your applicants as a spreadsheet. Every applicant becomes a row; every form field becomes a column; you can filter what's in or out before exporting.

Available on the Starter plan and above (not on Free).

What's in the export

By default each row includes:

  • Applicant name, email, and applied date
  • Source (UTM source / referrer / direct)
  • Hire page title and URL
  • Current stage
  • Average review rating, if reviews exist
  • Every form field's answer, one column per field
  • File upload columns — signed download URLs (signed for 7 days)

Internal notes, comments, and reviews are not included — they're opinions about a third party and exports can be shared accidentally.

How to export

From the kanban or table view

  1. Open Applicants in your workspace
  2. (Optional) Filter to the subset you want — by hire page, stage, source, date range
  3. Click Export (top right). On Free, this button shows an upgrade prompt
  4. The file downloads to your browser

From a specific hire page

In the hire-page editor, Applicants tab, click Export. This exports only applicants to that page.

File format

  • Encoding — UTF-8 with BOM (Excel-friendly)
  • Delimiter — comma
  • Quoting — every field is double-quote-wrapped to handle commas and newlines inside long-text answers
  • Newlines — \r\n (Windows-friendly)
  • Dates — ISO 8601
  • Booleans — true / false
  • Empty answers — empty string, not null

The file opens cleanly in Excel, Google Sheets, Numbers, and any CSV-aware tool.

Signed file URLs

For file uploads we put a signed URL in the cell, not the file contents. The URL is signed for 7 days from the export time. After 7 days the URL expires and you'd need a fresh export to download those files.

This is intentional — it means leaked CSVs don't grant permanent access to candidate files.

Excel and Google Sheets gotchas

  • Leading zeroes — Excel sometimes strips leading zeroes on numeric-looking strings. Import as text if this matters.
  • Long-text answers — lines inside long-text fields render as \n inside Excel; Google Sheets handles them more gracefully.
  • Date parsing — Excel may auto-convert ISO dates to its native date format. Format the column as Text before importing to preserve the exact string.

Frequently asked

Can I export from a specific stage only?

Yes. Filter to that stage, then export — only the filtered set is included.

Are notes and comments included?

Not by default. They're treated as internal opinions about a third party.

How fresh is the data?

Exports are generated at the moment you click Download — every applicant in the database as of that millisecond.

Is there a row limit?

No hard cap. Workspaces with 100,000+ applicants may take 30+ seconds to generate.

Can I auto-export on a schedule?

Not in v2. Use webhooks if you want event-driven exports.